Google Applications

Google Applications is one of the newest tools rolled out from Google. Google Applications are a great way to store information through Google Drive, collaborate on group projects, presentations, or papers. The guide below will go through on how to create and edit the following Google Applications:






If you have any specific questions about the Google Drive or the Applications, please see our side menu to help find what you are looking for.


Google Drive is through your Google account or Gmail and is an area to create and store documents online. These can be accessible through your toolbar by clicking the link that says "Drive"


On a desk top computer simply dragging or moving a file into this folder will transfer and upload the file onto the Google Drive.

To upload a document onto the online area, click on the Upload symbol that is in the left hand toolbar.

After selecting the Upload symbol you will be given the choice of selecting either a file or folder to upload. Choose which one you would like and then going through your computer's system select the file or folder you would like to upload. Then the document and folder can be accessible through the Google Drive online and when you log onto other Google Drive using your Google Account or Gmail.

Creating a File in Google Drive
Using the left hand toolbar click on the Create button

Once the create button has been clicked various types of files will appear that you can create within the Google Drive. Click on whichever type of file that you need. There are five types of Google Application Files:

Document - Creates a wordprocessing file
Presentation - Creates a presentation file similar to Microsoft PowerPoint
Form - Creates surveys, quizzes, and other types of online data collection
Spreadsheets- Creates spreadsheets similar to Microsoft Excel and is compatible with other Spreadsheet software
Drawing - A drawing tool online that can be compatible with other Google Drive files, easily create charts and images

Many of the tools are the same across the various files. So first we will go through some of the basic file functions used in all of the applications.

Sharing Files

In order to share files click the blue button on the right hand corner of the page.


Then a box will pop up with the sharing settings. To change the Sharing setting click the blue link that says change. Then another box will appear. With either Public, Anyone with the link, or Private. Select which one as the way for others to view the file.


When it comes to editing and commenting, your screen may look slightly different. Using Google Docs through your Hampton account looks different, and you can only share documents with people who you have an email for or anyone within the Hampton network. Use the access section in the visibility options.


If you want to keep the document private and still edit with other people simply go back to the share area and type in the email addresses of those you wish to have edit and select on the drop menu that these people can either edit or comment on the file.


In addition to editing within the document, using the comments feature on Google Applications can help to assess what parts of a file or project may need improvement or did a really good job without necessarily overlapping text or deleting each other's information. There are two different ways to utilize the comments feature.
To comment on the file as a whole simply go to the right hand corner next to the share button and click on the comment box
Clicking on this will let the comment feed appear and give you ability to write a comment about the file and read all other comments on the file.


Another way to make comments is by selecting words or phrases and commenting on the document. This is particularly useful in the revision process of writing documents and can save the time normally spent printing out multiple copies of a document. First highlight the word or phrase that you wish to comment on.

Then select the comment icon from the toolbar above (the black box next to the links symbol)
Then a textbox will appear for you to type your comments in.


Once the comment box is clicked it becomes a box on the side of the document and the word or phrase remains highlighted and it becomes a part of the comment thread seen earlier.

To make the highlight go away once the problem is resolved simply go to the comment box or you can reply to the comment before resolving the issue.

IMPORTANT: Since it is possible for two users or more to work on the same document at the same time comments may not always be the best method.

To better communicate with group members while working on the project you can use the chat feature that is in the left hand corner. When someone is online and able to chat a colored icon will appear with the first letter in the person's email. Click on the speech bubble next to it in order to open the chat window.

NOTE: Using your Hampton Gmail as a student you are unable to use the chat feature, however when using a different google account chat is able to be used.

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Then the chat box will appear and you are able to collaborate with those working on the document at the same time.

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Group Communication

Getting constant notifications can be annoying all the time and sometimes comments will not go through when you need to make an announcement to co-ordinate as a group. Within Google Applications it is very easy to notify everyone through a group email. Go to the toolbar and select file and in the drop menu is the selection to email collaborators. A box then comes up with space to compose and send the message.

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You can select who from your group collaboration receives the email and compose your message in the box. This can be useful in large group projects when a few members might be working on the same items.

Google Forms

A popular one of the Google applications is Google Forms. Google Forms can be a great way to quiz other students or to take a large scale survey. In addition to an easy way to collect data, Google also helps to compile data into any necessary graphic representations.

To begin making your Google Forms go to your Google Drive and hit the Create button, then select Forms. To begin naming there are two areas to name. If you want to choose a theme you can.


To begin making questions type in the question you would like to ask in the box. Using the drop menu below it select the type of question you would like to ask.

The types of questions you can select from the drop down menu.

For instance, in this example we selected multiple choice first and option boxes appear to type in the various options where the participant can select their answer shows up underneath the written question.


Simply type into the option boxes the options you would like them to have including if you want "other" which will give participants the ability to type their own answer in.

When you are finished creating a question, select Done and if you wish to add more questions, click Add Item.

When you are finished with your form entirely, a popular next step is to embed it to a wiki so your peers can take your quiz/survey. From the File drop-down menu, select Embed, and then copy the HTML code. On your wiki page, select the Widget button (the one that looks like a TV) and then Other HTML. Paste your code into the box and then select Save twice.

Results of Google Forms

If you want your results to be organized in the form of a spreadsheet without affecting your original Form, make sure to visit the Choose Response Destination menu in the top toolbar directly under Insert. Make sure Create New Spreadsheet is selected, and then click Create.


To see the results, click on the Responses menu at the top of our form. From there you can select a Summary of the Responses, which you should see in the form of a spreadsheet..
You can also delete any results from the Response menu if you want to use the Form again but for a different purpose/separate audience.

Google Presentation

Presentation in Google is a way to collaborate for group presentations instead of using PowerPoint. It has the same sharing features as the other types of documents in the drive. In it can be downloaded and run on PowerPoint if desired and then add some of the specific animations or transitions that the online version does not have.

To insert animation into a Google Presentation select the object you would like to animate and go to insert and select animate.


To insert transitions use the tool bar at the top of the page where it says transitions and select within the toolbox that appears on the right hand part of the screen.


To see sharing features go up to the Drive/Document section on instructions

Google Spreadsheet

The Spreadsheet application of the Google drive can be used either in conjunction with Google Forms as a way to analyze data or on its own to compile data. Spreadsheet is similar to Microsoft Excel, so using the basics of that program should help you on the spreadsheet application. Once again sharing features are the same as the drive and document area. This works well with collaborating on data for science labs and any other project that requires to tabulation of data.

Google Drawing

Google in addition to it's word processing and presentation tools have also rolled out a Drawing tool. To access it go to the create button and select to create a drawing. From there, create! It works very similar to MS Paint and uses the same sharing features as other elements of the drive. It's a particularly good way to create tutorials using screen shots and arrows, such as the images you see on this Wikispace.

Google Drive on iPads


You can access your Drive directly from an iPad by using the Google Drive app. This is great way to save projects that you have created on an iPad like iMovies or Screen Chomps. When you open the app, select Upload and then choose which projects you would like to upload. Most of them should be located in the Camera Roll. Once they are uploaded, log in to your drive on a computer in order to proceed with embedding.